Missed-Call Text-Back Template Set
Generate short, compliant text messages to send when you miss a call from a rental lead or client, with opt-out language and no pressure.
New Added
Use it when
You missed a call from an unknown number on your leasing or business line. Generate a small set of follow-up texts you can send manually or load into your phone system.
Not for
Bulk marketing texts to people who have not contacted you. Those require prior express written consent under the TCPA and 10DLC registration.
The prompt
Fill in the variables (optional)
Type below and the prompt updates. Anything you leave blank stays as a {{variable}} for you to fill in later. Nothing you type leaves your browser.
Number of templates
Your business
Name shown in the text
Listings page or booking link
Optional extra variants
Write {{count}} short SMS templates (each under 300 characters) for {{business_type}} to send ONE time after missing an inbound call. Requirements: - Identify the business by name: {{business_name}}. - Acknowledge the missed call and offer to help by text or callback. - Offer one helpful link if relevant: {{helpful_link}}. - Include "Reply STOP to opt out" in each template. - No pressure, no promises about availability, pricing, or approval. - Neutral and welcoming to everyone. No assumptions about who the caller is. - Fair housing: send the same templates to every caller, and never ask about or mention protected characteristics. - Variations: one for business hours, one for after hours, one for weekends{{extra_variations}}. Return a numbered list with a label for each template.
Variables
| Variable | What to enter | Example |
|---|---|---|
{{count}} | Number of templates | 4 |
{{business_type}} | Your business | a residential property management company |
{{business_name}} | Name shown in the text | Oak Property Co. |
{{helpful_link}} | Listings page or booking link | our available rentals: [link] |
{{extra_variations}} | Optional extra variants | , and one for current tenants with a maintenance issue |
Example output
Illustrative output using the example values. Your results will vary by AI tool and inputs. All names and details are fictional.
1. Business hours: "Hi, this is Oak Property Co. Sorry we missed your call! How can we help? Reply here or we'll call you back shortly. Available rentals: [link]. Reply STOP to opt out." 2. After hours: "Hi, Oak Property Co. here. We missed your call and our office is closed for the day. Text us your question and we'll reply first thing tomorrow. Reply STOP to opt out." 3. Weekend: "Thanks for calling Oak Property Co.! We're away for the weekend but will get back to you Monday. Browse rentals anytime: [link]. Reply STOP to opt out." 4. Current tenant: "Hi from Oak Property Co. If this is about maintenance, please submit it in the tenant portal. For emergencies call (555) 010-0000. Reply STOP to opt out."
Tips
- Send only one text-back per number, and never to numbers that have opted out.
- Skip text-backs to short codes, international numbers, and your own lines.
- Ask your SMS provider whether your number needs 10DLC registration before automating.
Fair housing note: this prompt tells the AI to describe the property and the process, not the people, and to treat every applicant or client the same way. AI can still make mistakes. Review the output for anything about protected characteristics (race, color, religion, sex, national origin, familial status, disability, and any state or local protected classes) before you use it.
Works in
Don't paste anything you're not allowed to share (SSNs, bank details, private tenant records) into an AI tool. Check your company's AI policy.
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